Exhibitor Information & Guidelines

Breast Cancer Survivorship and Supportive Care International Conference
November 27–29, 2025 | Westin Harbour Castle | Toronto, ON
Location: Frontenac Ballroom Foyer

Thank you for supporting the Breast Cancer Survivorship and Supportive Care International Conference. Your participation as a valued exhibitor and sponsor contributes meaningfully to the success of this important educational event. The following information will help ensure a seamless and positive experience for your organization and team.

Please take a moment to review the benefits associated with your selected sponsorship level to ensure you maximize the opportunities included in your package.

Exhibit Information

Each Exhibit Space Includes:

  • One table (size may vary)
  • Two chairs
  • Electrical outlets will be available along the exterior walls. We suggest you bring your own extension cord or power bar.
  • If you are planning to have extensive power requirements, you may need to purchase a power drop from the venue.
  • Complimentary Wi-Fi is available

Your exhibit area is designed to encourage meaningful interaction with delegates throughout the conference program.

Shipping & Handling

Exhibitors may:

  • Hand-carry materials on site during setup.
  • Ship materials directly to the venue (business centre details will be provided closer to the event).
  • Arrange advance shipping or material handling through a third-party provider such as Robinson Show Services.
  • Exhibitors are responsible for coordinating directly with the vendor and covering any associated costs.
  • Loading Dock Directions (PDF)

Please note that the conference office is unable to receive or manage exhibitor shipments.

Exhibit Schedule

Setup Options:

  • Thursday, November 27 – Upon request in the late evening
  • Friday, November 28 – Morning setup beginning at 6:30 AM, Exhibit set up must be completed by 7:30 am

Exhibit Hours:

  • Friday, November 28 at 8:00 am
  • Saturday, November 29 at 8:00 am

Teardown:

  • Saturday, November 29 – After 4:00 PM

We encourage exhibitors to be present during all scheduled networking and refreshment breaks to maximize visibility and engagement opportunities.

Registration & Badges

  • Exhibitor badges are provided as outlined in your sponsorship agreement.
  • Please submit badge names by November 14, 2025 via cpd.confserv@utoronto.ca
  • Required information: First Name, Last Name, Email Address, Company Name.
  • If additional registration are required please purchase from our conference website.

Booth Assignment

  • Exhibit spaces will be pre-assigned to ensure an optimal flow of traffic and visibility for all exhibitors.
  • Assignments will be available at the CPD Registration Desk during setup.
  • Please note that booth changes cannot be accommodated on site.

Insurance & Liability

All exhibitors are required to carry adequate insurance coverage for their displays and materials. The conference organizers and venue assume no liability for loss, theft, or damage to exhibitor property.

Conference Access

Exhibitor registration includes access to conference sessions, unless otherwise noted in your sponsorship package. We encourage participation in educational sessions and networking opportunities as part of the collaborative spirit of this event.

On-Site Contact

During the event, please visit the CPD Registration Desk (Frontenac Ballroom Foyer) for assistance or questions. Our team will be happy to support you throughout the conference.